Insly is a no-code insurance SaaS software provider with a global reach. With HQ in London and offices in Tallinn and Warsaw, Insly has grown fast and is backed by well-known investors.
Our mission is to digitalise and connect the $4 trillion insurance industry in order to reduce the cost of insurance for customers and help them access better insurance services.
1000+ insurance brokers and 50+ underwriting companies log into Insly every day to design and launch their insurance products, manage business-critical operations and support writing over €1bn in premiums. But we’re just getting started.
In this role, you will ensure the smooth day-to-day operations of the office and support key administrative and operational processes across the organization. You will act as a central coordination point, managing document flow, supporting financial administration, and helping teams stay organized and efficient.
Working closely with different teams and within the Insly group, you will play an important role in keeping internal operations accurate, structured, and running smoothly.
About the role
What You’ll Do:
Owning smooth day-to-day office operations and maintaining order in internal documentation and processes
Ensuring proper and timely document flow across the organization
Managing the main company inbox and coordinating internal and external communication
Coordinating onboarding and offboarding processes (equipment, system access, workspace setup)
Administering system access and supporting the team with tools and hardware
Issuing, verifying, and controlling sales and cost invoices with strong focus on accuracy and timeliness
Monitoring receivables and supporting debt collection processes
Cooperating with the accounting office and coordinating financial and operational communication within the Insly group
Managing office supplies and workspace organization
Identifying inefficiencies and proactively improving internal processes
Supporting operational needs of sales, product, and customer success teams
What You’ll Bring:
3–5+ years of experience in operations, administration, or office management
Hands-on experience with invoicing and basic financial processes (must-have)
High level of ownership and independence
Strong prioritization and multitasking skills
Analytical and process-oriented mindset with the ability to improve how things work
Excellent organization and attention to detail
Strong communication skills and proactive attitude
Comfortable working with digital tools (e.g. Google Workspace, CRM/ERP systems)
Experience in a startup/scaleup environment is a strong plus
English at minimum B1 level
Why Insly?
Flexible working time and working place - we choose results over the process but know that with freedom comes accountability!
Company benefits - we want to make sure you are in great health, so we offer health insurance or sports compensation.
Flat structure - in Insly we do not believe in titles or hierarchies, you can turn to anybody at any time - no corporate BS!
Friendly colleagues and supporting managers - people are Insly’s greatest asset, so we will make sure everyone is surrounded by awesome teams and have helpful managers.
Family- and employee-friendly employer - our employees perform several roles in their lives, and we aim to support all of them.
Innovation - we believe in what we do, and we do it with great passion – join Insly and be part of the innovation wave hitting the insurance market!